Work at SOKY

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While most Special Olympics services are provided by a dedicated group of volunteer coaches, fundraisers and event workers, Special Olympics Kentucky does employ a small staff to help organize competitions fundraising events and handle day-to-day operations of our statewide program. This offers opportunities for work in a challenging and rewarding environment that helps to change the lives of the athletes we serve and their families.

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Position: Sports Program Coordinator

Position Overview: The Sports Program Coordinator is a full-time exempt position and a member of the SOKY Program/Sports Team that is responsible for supporting a quality sports program.  This is an in-person position that is based in our Frankfort Office and regular attendance is required.  Evening and weekend work with some extended travel with overnights is required.

Reports To: Director of Sports & Competition

Skills & Qualifications:

  1. Desire and/or passion for working with individuals with intellectual disabilities.
  2. Bachelor’s degree preferred.
  3. Ability to work on multiple projects daily.
  4. Engaging personality with excellent interpersonal skills a must.
  5. Ability to work effectively with diverse groups.
  6. Proficient time management skills, attention to detail and proven written and verbal communication skills.
  7. Proficient knowledge of Microsoft Office Suite, ability to plan and produce social media, understanding of data bases and desire & ability to learn additional software.
  8. Ability to work flexible hours that include evenings, weekends, and overnights.
  9. Some loading and lifting are required for events.

Duties/Responsibilities:

  • Achieve and maintain a good working knowledge of the Games Management System (GMS).
  • Support the registration process for all competitions using the SOKY Games Management System (GMS). Responsible for entering Games/Competition results in GMS.
  • Manage the collection and data entry for Communicable Disease Forms.
  • Support the Sports/Program Team in the planning, preparation and supervision of leagues, local qualifying events, Regional and State-level Games and Tournaments including Summer Games.
  • Assist in the coordination of support services for all competitions such as meals, housing needs for volunteers and staff, delegation/team check-in, etc.
  • Support Area-level Track & Field and Bowling Competitions.
  • Responsible for maintaining the stock of official medals and ribbons used for SOKY competitive events to include ordering, organizing, and maintaining inventory. Fulfill awards requests from Sports Staff for events.
  • Responsible for the Summer Games Art Competition to include development of Art Competition registration materials/process, receiving art and organizing, display at Summer Games and the judging process and awarding.
  • Responsible for Delegation Check-in for Summer Games.
  • Responsible for maintaining the stock of 2-way radios for SOKY events to include maintenance, inventory, charging, etc. Oversee the process of fulfilling radio request for events.
  • Assist the Director of Health and Leadership Programs with MedFest and all Healthy Athlete events. This will include attending meetings, assist with paperwork, and event set-up, etc.
  • Responsible for reserving rental trucks when needed for events.
  • Assist with front of office day-to-day functions as needed to include answering phone calls.
  • Attendance at SOKY sports competitions and program events as required that will include weekends and some overnights.

General Responsibilities:

  • Represent SOKY at State meetings and conferences where appropriate.
  • Work with the Sports/Program Team to provide articles/information for the bi-monthly SportsLine e-newsletter.
  • Participate in monthly SOKY staff meetings and as well as regularly scheduled Program Department meetings.
  • Abide by SOI general rules.
  • Communicate regularly and effectively with the Director of Sports & Competition and all Sports/Program Team members and perform other duties when assigned.

Please send cover letter and resume to Holly Vincent, hvincent@soky.org.

Special Olympics Kentucky EEO Statement

Special Olympics Kentucky is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.