Work at SOKY

While most Special Olympics services are provided by a dedicated group of volunteer coaches, fundraisers and event workers, Special Olympics Kentucky does employ a small staff to help organize competitions fundraising events and handle day-to-day operations of our statewide program. This offers opportunities for work in a challenging and rewarding environment that helps to change the lives of the athletes we serve and their families.

 

POSITION: Volunteer Services Director

DESCRIPTION: The Volunteer Services Director is a full-time non-exempt position that is a member of the SOKY Program Team which is responsible for managing a comprehensive volunteer program that includes; recruitment, screening, activation, training (to include sport-specific clinics) and education of volunteers.  This position will also support Program Department events & tournaments and will support and help manage components of SOKY’s Coach Education program.  This position requires in-state travel as well as evening and weekend work.  Regular attendance is required.

RESPONSIBLE TO: Director of Sports & Competition

QUALIFICATIONS:

  1. Positive attitude and proactive work ethic
  2. Ability to multi-task and manage multiple projects while paying attention to detail
  3. Proficiency in Microsoft Suite, including Word, Excel, Publisher, etc.
  4. Be tech-savvy and ability to learn and master the SOKY Volunteer Management program
  5. Strong communication skills in both written and in-person form
  6. Strong people skills with ability and desire to develop professional relationships

DUTIES:

  1. Direct and oversee the SOKY Volunteer Management Program
  • Initiate and maintain a plan to recruit volunteers to fulfill the volunteer needs for all facets of the program
  • Conduct and/or assist when appropriate, volunteer training sessions
  • Ensure SOKY website is current with available volunteer opportunities utilizing day of event management CERVIS program
  • Responsible for communication with day-of event volunteers during all periods of volunteer involvement
  • Ensure volunteers are recognized and thanked in a timely fashion
  • Serve as the SOKY Point of Contact for Volunteer inquiries
  • Work with the SOKY staff to know their volunteer needs
  • Identify community outreach opportunities for volunteer recruitment
  • Collaborate with co-workers for potential volunteer recruitment efforts
  • Ensure general volunteer forms (hard copy & website hits) are processed
  • Oversee and coordinate the Class A volunteer approval process which includes background checks and certification components
  • Maintain the SOKY volunteer database and integrate it with volunteer needs for all Program, Development and general needs across the state.
  • Ensure that content for on-line courses (Volunteer Orientation, Protective Behaviors & Concussion Training) are current. Ensure that all records (databases) for those who have completed these basic requirements are current and up to date.
  • Revise and update (as needed) all Volunteer Information forms and materials.
  • Work with the Team Sports Director to track certification and re-certification needs of all active volunteers.
  1. Work with the SOKY Program/Sports staff and support all state-level competitive events and carryout specific responsibilities when assigned.
  2. Represent SOKY at State and National meetings and conferences where appropriate.
  3. Develop and/or assist with the development of annual budgets for the Volunteer Program and the Coach Education Program.
  4. Provide articles and materials for the SportsLine e-newsletter.
  5. Abide by General and Sports Rules of SOKY and Special Olympics International.
  6. Communicate regularly and effectively with the SOKY Director of Sports & Competition and perform other duties when assigned.
  7. This position will include evenings and weekends and some in-state travel.

To apply please send cover letter and resume to:
Special Olympics Kentucky, Attn: Vol Services Director, 105 Lakeview Court, Frankfort, KY  40601
Or email tmazzoni@soky.org

 

Position: Development Events Coordinator

Description: The Development Events Coordinator is a full-time non-exempt position that is a member of the SOKY Development Team.  This fundraising position is responsible for providing support to SOKY’s Special Events efforts.  This position is also responsible for providing some support to the day-to-day operations of the Frankfort Office.  There will be some evening and weekend work which will require flexibility in the work schedule at times.  Through the course of the year multiple overnight stays will be required. Event set-up requires heavy lifting.

Qualifications:

  • Individual must have a great attitude and strong work ethic
  • Must be a team player and be able to engage well with others and lead when necessary
  • Highly organized with a demonstrated ability to multi-task and manage several projects simultaneously
  • Be computer literate, have working knowledge and appreciation of database management
  • Proficiency in Microsoft Suite, including Word, Excel and Publisher. Knowledge of Adobe InDesign and Illustrator preferred.
  • Strong understanding of fundraising best practices.
  • Strong verbal and written communication skills

 Duties:

  1. Work with the SOKY Special Events Team in planning and coordinating Special Events and projects (i.e. Polar Plunges, Truck/Plane Pulls).  Support will include logistics, committee participation, recruitment of and communication with event participants, database management, sponsor relations, etc.
  2. Manage the back-of-house components of SOKY Special Events, including event registration set-up, day-of registration management, vendor and volunteer solicitation and management, and post-event registration wrap-up.
  3. Responsible for the preparation, design and distribution of Special Events materials and mailings (i.e. posters, flyers, postcards, sponsor packets, etc.).
  4. In conjunction with SOKY Data Manager, responsible for overseeing the process of follow-up correspondence to participants and donors after events and projects, (thank you letters, etc.).
  5. Assist with the management and maintenance of fundraising events, participants and donors via TeamRaiser on-line fundraising system.
  6. Responsible for some data and gift entry into the fundraising software (Raiser’s Edge).
  7. Attendance at SOKY state-level special events and the SOKY Summer Games that will include weekend and overnight travel.  Some day-time travel will also be required.
  8. Communicate regularly with assigned Directors and perform other duties when assigned.
  9. Support SOKY front office duties including greeting visitors, answering phones, and assisting with mail.

If you are interested in this position and feel you meet the above requirements, please send a resume and cover letter to Taylor Ballinger, Special Olympics Kentucky, at tballinger@soky.org.

Permanent link to this article: http://soky.org/employment/